Athens – Clarke County, Georgia
- Closing Date/Time – Wed. 09/20/17 11:59 PM Eastern Time
- Salary – $35,293.00 Annually
- Location – Finance – 375 Satula Avenue, Athens, Georgia
- Department – Finance
- Reports to – Purchasing Administrator
Purpose of Job
The purpose of this job is to process purchase orders for all unified government departments. Duties and responsibilities include, but are not limited to, purchasing for the Athens-Clarke County Government the highest quality of goods and services for the best possible benefit, and performing additional tasks as assigned.
Job Related Requirements
- WORK SCHEDULE: Monday – Friday, 8:00 am – 5:00 pm. Some after-hours and weekend work may be required.
- May be required to work on religious holidays.
- Regular and predictable attendance is required.
- Must work cooperatively with others.
- When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC’s safe driving policy.
Minimum Training & Experience Required to Perform Essential Job Functions:
- Associate degree in business, public relations, accounting or related discipline with one year of customer service, negotiations or related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.
- Bachelor’s degree preferred.
- Buyer certification in a public purchasing association such as NIGP, ISM, or NPI preferred.
Essential Duties, Responsibilities:
- The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
- Solicits competitive quotes for items and services to be purchased.
- Prepares written bids for distribution to vendors; forwards bid notices, bid packets and bidder’s applications to potential bidders; places newspaper or electronic advertisements; assists in bid openings; maintains bid file, and assists in awarding contracts by issuing purchase order.
- Awards contracts for goods and services with a value less than $1,000.
- Maintains and monitors most of the government’s annual contracts.
- Writes price quotes for items costing from one to fifty thousand dollars.
- Reviews purchase requisitions for budgetary compliance.
- Determines eligible vendors for government purchases based on price, quality and past experience. Establishes and maintains a vendor group that consistently meets unified government performance and reliability standards.
- Issues purchase orders, including emergency, sole source, cooperative agreement, monthly, or other purchase orders; files and distributes appropriate paperwork.
- Ensures orders are delivered in a timely manner; addresses product or service complaints.
- Provides purchasing information to various departments for budget preparation purposes; assists departments in determining necessary purchases.
- Develops, prepares and searches for cost reduction opportunities.
- Trains department staff on the use of the financial management software system.
- Verifies vendor eligibility by confirming compliance with the Internal Revenue Code, Homeland Security Act, Georgia Security & Immigration Act using the SAVE and E-Verify system.
- Ensures compliance with the Georgia Trade License Act by validating licenses prior to contracting with a vendor.
- Secures and confirms vendor tax classification based on IRS W9 compliance.
- Sources new vendors and researches the marketplace to find new sources to eliminate sole source vendors.
- Administers a group of cardholders in the Purchasing Card Program. Duties include, but are not limited to, assist cardholders with purchases, maintain cardholder receipts and other documentation, submits application for new approved accounts, terminates accounts, and modifies cardholder privileges.
- Audits purchasing card program activities as required and reports findings to the Purchasing Administrator.
- Maintains bid bonds, performance and payment bonds.
- Sorts purchase orders and distributes to departments.
- Prepares monthly reports as assigned.
- Responds to requests for information from bidders, and for vendor applications.
- Provides purchasing information to departments, elected officials, and others as requested.
- Performs other related duties.
Knowledge, Skills and Abilities
- Knowledge of the policies, procedures, regulations, ordinances, purchase orders, requisitions, bids, proposals and activities of the Purchasing Division as they pertain to the performance of duties relating to the position of Buyer.
- Knowledge of the terminology used within the department.
- Ability to compile, organize, prepare and maintain an assortment of records, reports and information in an effective manner and according to departmental and/or governmental regulations.
- Ability to communicate effectively with supervisors and other staff members, as well as with vendors.
- Ability to use independent judgment in routine and non-routine situations with limited supervision.
- Ability to handle required mathematical calculations.
- Ability to utilize and understand computer applications and techniques as necessary in the completion of daily assignments.
- Ability to plan, organize and/or prioritize daily assignments and work activities.
- Ability to comprehend and apply regulations and procedures of the department.
- Ability to understand and interpret specifications and drawings.
- Skill in the use of computers, calculators, fax machines, copy machines, and other office equipment.