CITY OF TUALATIN RECRUITMENT NOTICE
POSITION: Management Analyst II
DEPARTMENT: Community Development
PAY RATE: $52,041- $65,936 Annually, Non-Exempt
CLOSES: October 3, 2011
SUMMARY: Coordinates, develops and implements special projects and programs for the Community Development Department. Community Development is composed of the following divisions: Economic Development, Engineering, Planning and Building. Coordinates projects with City staff, the public, and/or outside agencies. Provides information to the public.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Conducts research and performs marketing studies for business development, infrastructure planning and land acquisition and prepares reports containing proposed or recommended solutions or courses of action.
Responds to issues raised by members of the public, coordinating responses with other staff or outside agencies as appropriate. Provides information, explains processes, and gives advice; makes recommendations for resolution.
Manages assigned contracts and projects to achieve goals within available resources. Reviews progress of contracts and grants and holds contractors accountable for terms of contracts.
Represents the City at various local, regional and statewide meetings, serves on committees. Gathers, synthesizes and filters information obtained at these meetings for use by the Community Development Director, City Manager and City Council.
Makes presentations to City Council, advisory committees, citizen involvement organizations, civic groups and the general public as assigned. Prepares and delivers speeches, presentations, resolutions, ordinances, contracts, administrative policies.
Advises Community Development Director on projects. Prepares recommendations for implementation of new systems, procedures or organizational changes.
Prepares grant applications from a variety of sources including regional, state, federal or private sources. Administers grant projects.
Exercises independent judgment and initiative and applies knowledge of organizational programs and procedures in meeting a wide variety of problems involving public, intergovernmental and interdepartmental relations. Independently assesses and prioritizes daily workload.
Provides public information for the City; Prepares news releases and official statements; Coordinates and edits newsletters or articles; Designs displays, visual arts and web page information.
Administers and monitors program/project budgets. Assures that assigned projects are performed within budget; monitors contracts to ensure accountability for quality work products, service delivery and cost controls.
Assists in the development of short and long range plans; gathers, interprets and prepares data for studies, reports and recommendations; coordinates activities with other departments, agencies and contractors as necessary.
Composes correspondence, reports, ordinances, resolutions and other informational material as assigned. Creates, tracks, and maintains records in an efficient and functional manner.
May exercise limited supervision in special instances.
ESSENTIAL COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies:
Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Analytical – Synthesizes complex/diverse information; Collects and researches data; Uses intuition/experience to complement data; Designs work procedures. Prepares budgets and tracks expenditures.
Judgment – Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process.
Oral Communication – Demonstrates group presentation skills; Participates in meetings.
Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Develops realistic action plans.
Problem Solving – Analyzes information skillfully; Develops alternative solutions.
Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Inspires respect and trust; Recognizes and appropriately deals with political issues and topics. Demonstrates ability to work independently with general direction.
Project Management – Develops project plans; Coordinates projects; Communicates changes and progress; Manages project team activities.
Teamwork – Balances team and individual responsibilities; Able to build morale and group commitments to goals and objectives.
Written Communication – Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information.
Considerable knowledge of the principles, practices and techniques of business and public administration. General understanding of the procedures of a community development or public works department, including an understanding as to how these relate to the City organization as a whole.
Possession of additional specialized knowledge, skills and abilities pertinent to the assignment, specifically: knowledge of grant procedures; ability to facilitate public input processes and public meetings; ability to draft, negotiate and oversee contracts for special projects and studies; ability to coordinate and resolve conflicting points of view to obtain successful outcomes; ability to research legal issues, draft and present recommendations to the department team.
Ability to provide effective leadership and coordination in developing solutions and recommending new techniques. Ability to establish and maintain effective working relationships with employees, officials and the general public. Ability to exercise resourcefulness, tact and perspective in developing solutions and new techniques.
Ability to assemble, organize and present statistical, financial and factual information derived from a variety of original and secondary sources utilizing a variety of media. Advanced skill in data base preparation and manipulation, designing spreadsheets, Power Point presentations, word processing and financial software.
EDUCATION and/or EXPERIENCE:
Graduation from an accredited college or university with a Bachelor’s Degree in business administration, public administration, planning, engineering or a related field. Three (3) years of experience in project management, public administration, planning, land development or a related field. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the essential functions of the position may substitute for the above.
CERTIFICATES, LICENSES, REGISTRATIONS: Possession of, or the ability to secure possession of, a valid Oregon driver’s license.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit for long periods of time and use hands to finger, handle, or feel and operate standard office equipment. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25#.
Required specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is usually moderate. The employee is occasionally exposed to outdoor weather conditions.
Materials must be received by 5:00 pm Monday, October 3, 2011. There are several ways to request a recruitment packet: 1) Voice mail system 503.691.0285, option #8 – leave your mailing instructions and a contact phone number; 2) visit our web site www.ci.tualatin.or.us to print the materials which may be faxed to 503.692.5421 or mailed to the City of Tualatin, 18880 SW Martinazzi Avenue, Tualatin, OR 97062; or, 3) send an email request to firstname.lastname@example.org. If you need accommodation in the process or have specific questions, please call 503.691.3021. Applicants will be advised as to the status of the process by phone or email. Formal interviews as well as a testing process consisting of a computer exercise utilizing Excel with graphs, Power Point and Word will be administered. Successful candidate will be required to undergo a reference and background check and take a pre-placement physical which includes a drug screen.